Swim Meet Volunteer Job Descriptions
Our swim meets rely completely on parent and family volunteers to run smoothly and safely. Below are the descriptions for all volunteer roles needed during our home meets. Please review the positions and sign up for the shifts that best fit your schedule!
| Position | Description | Experience Needed |
|---|---|---|
| Meet Marshal | Ensures safety and orderly conduct in warm-up and competition areas by monitoring pool deck activity and assisting the Meet Referee. Please check in at the head table to pick up a bright safety vest, which ensures you are easily identifiable to swimmers, coaches, and officials if assistance is needed. | None |
| Announcer | Keeps the meet moving by announcing first, second, and final calls for all events and sharing key announcements. Works side-by-side with the Starter to maintain meet rhythm by anticipating event timing based on stroke, distance, age group, and entry counts. Prior experience or comfort with a microphone is recommended. | Recommended |
| Runner | Collects completed timer sheets/cards and Disqualification (DQ) slips directly from lane timers and stroke & turn judges after each event, immediately delivering them to the scoring table. Requires frequent walking around the pool deck to keep accurate results moving continuously to the computer desk so the meet stays on schedule. | None |
| Volunteer & Official Check-In / Floater | Welcomes and checks in officials and club volunteers upon arrival to ensure all positions are covered. Once check-in wraps up, transitions to a floating role to step in where needed, deliver water, and provide coverage or short breaks for deck volunteers like timers. | None |
| Head Timer | Oversees lane timers, starts two backup stopwatches for every heat to replace failing watches, and assists timers on the deck as needed. Prior experience as a lane timer is strongly recommended before taking on this position. | Recommended |
| Lane Timer | Operates a stopwatch and the timing system plunger to record accurate race times for each swimmer in their designated lane. Works directly with a partner timer to double-check swimmer names and ensure backup times are captured smoothly for every heat. | None |
| Pool Deck & Locker Room Maintenance / Floater | Helps keep the facility clean by occasionally checking locker rooms and monitoring the pool deck to keep walkways clear and tidy. When maintenance tasks are light, this role acts as a general deck floater to assist meet staff, deliver supplies, or cover quick volunteer breaks. | None |
| Meet Setup | Assists with setting up the pool deck and spectator/gym areas prior to the start of the meet. Tasks include arranging chairs, setting up tables, staging lane lines or safety flags, and placing signage so the facility is completely ready before teams and families arrive. Physical activity (lifting chairs or moving equipment) is required. | None |
| Hospitality Room | Oversees food and beverage service for coaches, officials, and meet staff in the hospitality area. Responsibilities include keeping snacks and drinks stocked, maintaining a clean space, and periodically walking the deck to deliver water and snacks directly to working deck volunteers and officials. | None |
| Meet Clean Up | Helps take down signage, stack and store chairs, clear trash, and return the pool deck and team areas back to their original setup after the meet concludes. A quick, team-effort role that ensures the facility is left spotless and completely restored for the school. Physical activity (lifting chairs and moving equipment) is required. | None |
Thank you for supporting our swimmers and giving your time to make our home meets a success!